Effortless Conventus Integration with Q-Cal: A Step-by-Step Configuration Guide

Conventus

Configuration of Conventus import modul

 


Introduction

Setting up the Conventus module presupposes that there is a calendar in the booking system that is independent of other external sources.


Conventus ID

Setting up the Conventus module presupposes that there is a calendar in the booking system that is independent of other external sources. 


1. Open Q-Cal.

2. Click on Main Menu and select Calender Integrations.
Q-Cal scheduling interface displaying 'Main menu' dropdown with options including 'Screen designs', 'Media library', 'Calendar integrations', and 'Clients'.


3. Click on the "+".
Q-Cal Calendar Integrations page with a list of integration entries and a green 'add new' button highlighted.

4. Select Conventus.
Integration selection window in Q-Cal with various service options such as Office 365, Google Calendar, Microsoft Exchange, and KMD Booking.


5. Under Conventus Push Module configuration, fill in your ID in the Conventus ID field

Configuration screen for editing a new calendar integration in Q-Cal, focused on the Conventus Push Module configuration with fields for Conventus ID and data application settings.



6. And then you activate the module by ticking "Activate Module" so the booking system is ready to receive data. 
Confirm by clicking OK.

Then press Save in the upper right corner to make sure all data is saved.

 

Toggle switch for 'Activate module' within the Q-Cal calendar integration configuration screen.


 

Conventus

For synchronization to begin, Conventus needs to know where to send data.
Then press the copy button to copy the link. Then you go into http://web.conventus.dk/kontakt and use their web form to create a case, e.g. with the following wording:

Contact form inquiring interest in Conventus association solution with fields for organization name, contact person, email, phone number, and checkboxes for contact preferences. Below is a pre-written message about setting up a webhook integration with NordicScreen's booking system, including a URL link for the webhook.




You are now ready to synchronize

Once you have confirmed from Conventus's help desk that the solution has been set up, you can open the external source again, scroll down to the bottom of the page and press "Expose".



Then you're done.

Note that resources will be created automatically as soon as the appointments are sent to the booking system. Therefore, if all the resources need to be created, it is easiest to create a test appointment in each resource and then delete them a few hours later.