Guide to User Management in Q-Play

Guide to User Management in Q-Play


Introduction

Q-Play is a powerful tool for team management that allows leaders and administrators to effectively organize groups. By following this guide, you will learn the basic functions, so you can get off to a good start with Q-Play.

What you will need

  1. An active Q-Play account.
  2. Administrative access in Q-Play.

Understanding Roles in User Management

When assigning roles, carefully consider each user's needs and responsibilities. It is important to limit access to sensitive data and functions to only those who truly need them to perform their jobs. This helps maintain the security and integrity of your Q-Play environment.

Account Admin

  1. Description: This role grants full administrative rights to a user. The Account Admin has access to all aspects of Q-Play, including user management, settings, and configurations
  2. Permissions: Full control of the platform, including creating and deleting user accounts, changing team structures, and customizing system settings.

Global Access

  1. Description: Global Access is a reduced version of the admin role, providing broad access to the platform's functions, but without user management capabilities.
  2. Permissions: Access to most areas of Q-Play, however without the ability to manage users. Ideal for leaders needing insight into various departments without user administrative functions.

Restricted Access

  1. Description: This role is designed for users who only need to view information without making changes. It provides visual access to Q-Play's menus but restricts access to resources.
  2. Permissions: Viewing of information without the rights to change, add, or delete anything in the system. Suitable for employees or external auditors who require insight without interaction possibilities.

User Defined

  1. Description: This role allows full customization of the user experience and access rights based on specific needs for a team or department.
  2. Permissions: The user can define which parts of Q-Play are accessible and to what extent. This allows for precise and effective customization of the user experience based on individual or group-based needs.
  3. Read: You can see the resources, but you do not have access to them.
  4. Write: You have the ability to access resources and modify content and players, however, you do not have the ability to delete.
  5. Manager: Full access to the resources assigned to you.

Note:

Når du tildeler roller, overvej nøje den enkelte brugers behov og ansvarsområder. Det er vigtigt at begrænse adgangen til følsomme data og funktioner til kun de personer, der reelt har brug for dem for at udføre deres job. Dette hjælper med at opretholde sikkerheden og integriteten af jeres Q-Play miljø.

Opret et team

1. Click on your name in the top right corner.


2. Click on "Users & Teams".


3. Click on "Teams".


4. Click on "Create Team".


5. Give this team a name.


6. Select the individuals who will be part of this team.


7. Choose the role this team will have. You can read more about this in the section "Understanding Roles in User Management".


8. Once you have chosen the role for the team, press "Save".



Assigning Group Management Capability

If a team needs to see a specific group with various designs or just view a single player, follow this part.

1. Click on "DesignTool".


2. Click on this icon.


3. Select which team should be able to view this group named "Standard".


4. Once you have selected the team, choose what they should be able to do. Read more about the points in the section "Understanding Roles in User Management".


5. Once you have selected which role the team should have for this group, press "Save".


Assigning Resource Management Capability

If a team needs to view a specific resource, either a design or a player, follow this part.

1. You also have the option to do this at the resource level, including playlists, designs, and players. Click on "the three dots".



2. Here you must choose whether you want to manage a resource or a group (group management is described in the section "Assigning Group Management Capability".


3. Select the team that should have access to the resource.


4. Once you have selected the team, choose what they should be able to do. Read more about the points in the section "Understanding Roles in User Management".


5. Once you have selected which role the team should have for this group, press "Save".


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