Multi-Company Sharing - Add a shared calendar to your account
What is Multi-Company Sync?
The Multi-Sync feature gives sub-accounts the freedom to operate independently while staying connected to a shared calendar ecosystem. Each sub-account can manage its own users, invite or remove members, and handle internal access rights without relying on the master account for day-to-day administration.
At the same time, sub-accounts retain the ability to book shared resources—such as rooms—through the master account’s calendar, ensuring smooth coordination across the organization. Access can be adjusted or revoked as needed, making it easy to adapt when teams change or move away.
How to set it up:
Basics
The sharing owner will send you an invitation via mail, if you do not have a Q-Cal account set up yet, please create one from the following link: https://app.q-cal.net/Signup?rs=29.
Once you have created a demo account, contact Nordicscreen to get it open to production: info@nordicscreen.com.
Now you are ready to accept the calendar sharing link, click the link in the mail to accept, and follow the instructions on the screen.
Once done with the instructions, you are now ready to book via the Q-Cal platform.
Setting up sharing with a calendar integration
If you want to set up calendar sharing with your Exchange or Google integration, so you get meetings directly into your own calendar, this is how its done.
- Start by setting up an integration with either Exchange or Google Workspace (formerly known as G-Suite). *Note: It is important to set up two-way sync within the integration, as you wont be able to export booking into your own calendar otherwise!
- To set up your calendar sharing with your own mail platform, we recommend creating new room resources corresponding to the rooms you are receiving via the sharing, to make it easier to tell the difference, when mapping out the shared rooms.
- Now go into your integration, and choose the option "Manage calendar sharing", this will allow you to match the shared calendars with the room resources from your integration.
- Once in the menu, your calendars are shown to the left, and you are now able to map what calendar should match from the shared calendars.
- Once done, remember to press the save and close.
- Your Q-Cal overview will change a little, as your own rooms will no longer be used by the integration. This means, that the yellow shared rooms, will have a logo to the right of its name, indicating that its mapped to an integration. If you wish to clean up your overview, feel free to delete the unused rooms from the integration.
In the image below, the Exchange rooms "Jazz Room" and "Test Room 1" have been mapped with "Lokale 1" and "Lokale 2", this means that the whole location "Exchange Test" can be deleted, as its not used anymore. - You are now set up with multi-company, and can now book via your own mail calendar.
When looking in your Q-Cal overview, you may notice that some of the bookings are shaded with diagonal lines, this means that the booking is made from a different account. You can still see basic info, but you cannot edit a booking that isnt made by your account.
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