How it works

You create a single playlist and add one slide per location. Each slide contains the content for that location — for example, the sales figures for Silkeborg on one slide, Copenhagen on another, and so on. You then tag each slide with a metadata value that identifies its location, and tag each player with the same value. When the presentation plays, each player filters the playlist and only shows the slide that matches its own tag.

The order of the slides in the playlist does not matter — the metadata tags do all the work.

If a slide has no metadata assigned to it, it will show on all players — this is useful for content that is relevant to every location, such as a company-wide announcement.

One important thing to keep in mind: metadata is a match-all system. A player will only show a slide if it has every metadata tag that the slide has been given. So if you tag a slide with both CPH and BERL, a player with only CPH metadata will not show it — it needs both. If you want a slide to show on a specific player, only give it the metadata tags that player has. If you want it to show everywhere, give it no metadata at all.

Setting it up

1. Create your playlist and add one slide per location. Add the relevant content to each slide.
2. For each slide, open the Metadata section in the Slide settings panel on the right and assign the metadata value for that location.
3. Make sure each player has the matching metadata value assigned to it. This is done under the Advanced tab in the player settings.
4. Add the playlist to your presentation using the Playlist app. Each player will now automatically show only the slide that matches its metadata tag.

Taking it further — giving each location control over their own content

Once your playlist is set up, you can go one step further and give each location their own login — with access only to their own slide. This is where Teams comes in.

You create a team for each location and restrict their access so they can only see the Playlists menu and their own playlist group. They can then log in, update their slide, and see their changes go live on their screen within about 30 seconds — without ever being able to touch the presentation, other playlists, or anything else in Q-Play.

This works just as well for departments as it does for locations. HR manages their playlist, Sales manages theirs, Marketing manages theirs — all feeding into the same presentation, each team fully in control of their own content and nothing else.

For a full walkthrough of how to set up teams and manage permissions, see the guide Guide to Teams.